What is an Administrative Support Job?
An administrative support job is a type of position that involves providing assistance to a company or organization. This role involves a range of tasks, including managing schedules, answering phones, organizing files and documents, and arranging travel plans. Administrative support jobs are vital to keeping businesses running smoothly and efficiently.
What do people usually do in this position?
Administrative support professionals handle a variety of tasks that are essential to the functioning of a company. They may answer phones, take messages, schedule appointments, and manage correspondence. They also handle data entry, maintain records, and organize files and documents. In addition, they may be responsible for arranging travel and accommodations for executives and other staff members.
Top 5 Skills for this Position
Some of the top skills required for administrative support jobs include:
- Organization and time management
- Attention to detail
- Excellent communication skills
- Ability to multitask
- Proficiency in computer software such as Microsoft Office
How to Become an Administrative Support Specialist
To become an administrative support specialist, you typically need a high school diploma or equivalent. Some employers may prefer candidates with an associate's or bachelor's degree in business, communications, or a related field. On-the-job training is often provided, and experience in a related field can be helpful. It's also important to have strong communication skills and proficiency in computer software such as Microsoft Office.
Average Salary
The average salary for administrative support professionals varies depending on the industry and location. According to the Bureau of Labor Statistics, the median annual wage for secretaries and administrative assistants was $39,850 as of May 2020. However, this can vary greatly depending on experience, education, and location.
Roles and Types
There are many different types of administrative support jobs, including:
- Administrative Assistant
- Executive Assistant
- Office Manager
- Receptionist
- Data Entry Clerk
- Virtual Assistant
Locations with the Most Popular Jobs in the USA
Some of the most popular locations for administrative support jobs in the United States include:
- New York, NY
- Los Angeles, CA
- Chicago, IL
- Houston, TX
- Washington, D.C.
What are the Typical Tools
Administrative support professionals rely on a variety of tools and software to perform their job duties. Some of the most common tools include:
- Computer software such as Microsoft Office
- Telephone and voicemail systems
- Fax machines and copiers
- Electronic calendars and scheduling tools
- Email and messaging systems
In Conclusion
Administrative support jobs are crucial to the functioning of many businesses and organizations. These professionals are responsible for a wide range of tasks, from answering phones to managing schedules and organizing files. Becoming an administrative support specialist typically requires a high school diploma or equivalent, although some employers may prefer candidates with additional education or experience. With the right skills and tools, administrative support professionals can help businesses thrive and succeed.