WHAT IS A HUMAN RESOURCE CLERK JOB?
A human resource clerk job is a crucial role within a company's HR department. The primary responsibility of a human resource clerk is to provide administrative support to the HR team. They are responsible for maintaining employee records, processing paperwork, and assisting with various HR tasks. Human resource clerks play a vital role in ensuring the smooth functioning of the HR department by handling important documents, coordinating employee benefits, and assisting with recruitment processes.
WHAT DO THEY USUALLY DO IN THIS POSITION?
In a human resource clerk position, there are a variety of tasks that are typically carried out. These may include:
1. Maintaining Employee Records: Human resource clerks are responsible for accurately updating and maintaining employee records, including personal information, job details, and performance evaluations. They ensure that all records are organized and easily accessible.
2. Processing Paperwork: Human resource clerks handle various paperwork such as employment contracts, insurance forms, and employee benefit documentation. They ensure that all necessary paperwork is completed accurately and filed appropriately.
3. Assisting with Recruitment: Human resource clerks may assist with the recruitment process by posting job advertisements, screening resumes, and scheduling interviews. They may also be involved in conducting background checks and verifying employment references.
4. Coordinating Employee Benefits: Human resource clerks help employees with their benefit inquiries and ensure that they understand their options. They may assist in enrolling employees in benefit programs such as health insurance, retirement plans, and paid time off.
5. Providing General Administrative Support: Human resource clerks may perform various administrative tasks such as answering phone calls, responding to emails, and maintaining office supplies. They may also assist with organizing HR events or training programs.
TOP 5 SKILLS FOR THIS POSITION:
- Attention to detail: Human resource clerks must have a keen eye for detail to ensure accuracy when updating employee records and processing paperwork.
- Organizational skills: The ability to stay organized and manage multiple tasks is essential in this role, as human resource clerks often handle various responsibilities simultaneously.
- Communication skills: Effective communication skills are vital for human resource clerks to interact with employees, managers, and external stakeholders professionally and efficiently.
- Confidentiality: Human resource clerks deal with sensitive employee information and must maintain strict confidentiality at all times.
- Problem-solving: Human resource clerks should possess strong problem-solving skills to address employee inquiries, resolve conflicts, and handle any issues that may arise.
HOW TO BECOME A HUMAN RESOURCE CLERK?
To become a human resource clerk, a high school diploma or equivalent is typically required. Some employers may prefer candidates with an associate's degree in human resources or a related field. Additionally, gaining practical experience through internships or entry-level HR positions can be beneficial.
Having strong computer skills, including proficiency in Microsoft Office applications, is important for this role. Familiarity with HR software systems is also advantageous. Developing excellent communication and organizational skills will greatly enhance your chances of succeeding in this position.
AVERAGE SALARY
The average salary for a human resource clerk varies depending on factors such as location, level of experience, and the size of the company. According to data from the U.S. Bureau of Labor Statistics, the median annual wage for human resource clerks in May 2020 was $42,320. However, it is important to note that salaries can range from around $30,000 to over $60,000 per year.
ROLES AND TYPES
Human resource clerk roles can differ based on the industry and the organization's size. In small companies, a human resource clerk may handle a broader range of tasks, including payroll processing and benefits administration. In larger organizations, the role may be more specialized, focusing on specific areas such as recruitment or employee records management.
Some common types of human resource clerk positions include:
- HR Administrative Clerk
- HR Records Clerk
- HR Payroll Clerk
- HR Benefits Clerk
- HR Recruitment Clerk
Each of these roles may have different responsibilities and areas of focus, but they all contribute to the efficient functioning of the HR department.
LOCATIONS WITH THE MOST POPULAR JOBS IN THE USA
Human resource clerk jobs can be found in various industries and locations across the United States. However, some areas have a higher concentration of job opportunities in this field. The following cities are known for having a significant number of human resource clerk positions:
1. New York, NY
2. Los Angeles, CA
3. Chicago, IL
4. Houston, TX
5. Atlanta, GA
These cities are home to numerous companies and organizations, making them hotspots for human resource clerk job seekers.
WHAT ARE THE TYPICAL TOOLS USED?
Human resource clerks utilize various tools and software to perform their duties efficiently. Some common tools and technologies used in this role include:
- HRIS (Human Resource Information System): These systems help in managing and organizing employee data, tracking attendance, and automating HR processes.
- Payroll Software: Human resource clerks may use payroll software to process employee salaries, track deductions, and generate payroll reports.
- Microsoft Office Suite: Proficiency in applications like Excel, Word, and PowerPoint is essential for creating reports, maintaining spreadsheets, and preparing presentations.
- Applicant Tracking System (ATS): ATS software assists in managing the recruitment process by tracking job applications, storing candidate data, and facilitating communication between HR and hiring managers.
IN CONCLUSION
A human resource clerk plays a crucial role in supporting the HR department by handling administrative tasks, maintaining employee records, and assisting with various HR functions. This position requires attention to detail, strong organizational skills, and effective communication abilities. By becoming a human resource clerk, you can contribute to the smooth operation of an organization's HR processes and help create a positive work environment for employees. Whether you're starting your career or looking for a new opportunity, pursuing a human resource clerk job can be a fulfilling and rewarding path.