WHAT IS AN intermediate clerk typist jobs
An intermediate clerk typist job is a position that involves performing clerical and administrative tasks, with a focus on typing and data entry. As an intermediate clerk typist, your main responsibility is to type and process various documents, such as correspondence, reports, and forms. This role requires a high level of accuracy and attention to detail, as well as proficiency in typing and computer skills. Intermediate clerk typists typically work in office settings, providing support to different departments or teams within an organization.
WHAT USUALLY DO IN THIS POSITION
In an intermediate clerk typist position, you will be responsible for a variety of tasks to support the efficient operation of an office. Some of the common duties include:
1. Typing and formatting documents: Your primary task will be to type various documents accurately and efficiently. This may include letters, memos, reports, and other business correspondence. You will also be responsible for formatting these documents to ensure they meet organizational standards.
2. Data entry: As an intermediate clerk typist, you will be required to enter data into computer systems or databases. This may involve inputting customer information, financial data, or any other relevant data required by the organization. Attention to detail is crucial in this aspect, as any errors can have significant consequences.
3. Filing and organizing documents: You will be responsible for maintaining organized filing systems, both physical and electronic. This includes sorting and categorizing documents, creating new files, and retrieving stored information when needed.
4. Assisting with administrative tasks: In addition to typing and data entry, you may also be asked to perform various administrative tasks. This can include answering phone calls, scheduling appointments, managing calendars, and coordinating meetings or events.
5. Providing customer service: Depending on the organization, you may be required to interact with clients or customers. This can involve answering inquiries, providing information, or directing them to the appropriate department or individual.
TOP 5 SKILLS FOR POSITION
To excel in an intermediate clerk typist position, there are several essential skills that you should possess:
1. Typing speed and accuracy: As a clerk typist, your typing skills are crucial. Aim to improve your typing speed while maintaining a high level of accuracy to ensure efficiency in your work.
2. Attention to detail: Given the nature of the job, paying close attention to detail is vital. This includes accurately inputting data, proofreading documents for errors, and ensuring proper formatting.
3. Organizational skills: A strong sense of organization is essential in managing documents, files, and tasks. Being able to prioritize and multitask effectively will contribute to your success in this role.
4. Computer proficiency: Intermediate clerk typists must have a good understanding of computer systems and software, particularly word processing programs and spreadsheets. Familiarity with databases and other relevant software is also beneficial.
5. Communication skills: Effective communication is crucial in any administrative role. You should be able to communicate clearly, both verbally and in writing, and interact professionally with colleagues and clients.
HOW TO BECOME THIS TYPE OF SPECIALIST
To become an intermediate clerk typist, there are several steps you can take:
1. Obtain a high school diploma or equivalent: While a formal education beyond high school may not be required, having a high school diploma or equivalent is generally expected.
2. Develop strong typing skills: Practice and improve your typing speed and accuracy. You can take typing courses or use online resources to enhance your skills.
3. Gain computer proficiency: Familiarize yourself with commonly used word processing software, spreadsheet programs, and other relevant computer applications. Consider taking computer courses or online tutorials to improve your proficiency.
4. Gain experience: Look for entry-level administrative positions or internships to gain hands-on experience in an office environment. This will help you develop the necessary skills and knowledge required for an intermediate clerk typist position.
5. Stay updated: Stay informed about the latest advancements in office technology and software. Continuously improving your skills will make you a valuable asset in the job market.
AVERAGE SALARY
The average salary for an intermediate clerk typist can vary depending on factors such as location, experience, and the industry in which you work. According to the Bureau of Labor Statistics, the median annual wage for general office clerks, which includes clerk typists, was $34,040 as of May 2020. However, it's important to note that salaries can range significantly, with entry-level positions typically earning less and more experienced clerks earning higher salaries.
ROLES AND TYPES
Intermediate clerk typists can be found in a variety of industries and organizations. Some common roles and types of intermediate clerk typist jobs include:
1. Administrative Assistant: In this role, you will provide administrative support to an individual or a team within an organization. This can involve typing correspondence, managing calendars, scheduling appointments, and handling various administrative tasks.
2. Legal Clerk Typist: In a legal setting, you may be responsible for typing legal documents, such as contracts, briefs, and court forms. Attention to detail and familiarity with legal terminology are essential in this role.
3. Medical Records Clerk: As a medical records clerk, you will be responsible for accurately typing and maintaining patient records. This can include inputting medical history, test results, and other relevant information into electronic health record systems.
4. Government Clerk Typist: In government agencies, clerk typists may perform a range of administrative tasks, such as typing reports, processing forms, and assisting with record keeping.
LOCATIONS WITH THE MOST POPULAR JOBS IN USA
Intermediate clerk typist jobs can be found throughout the United States, but certain locations may have a higher demand for these positions. Some of the cities with a high concentration of job opportunities for intermediate clerk typists include:
1. New York City, NY
2. Los Angeles, CA
3. Chicago, IL
4. Houston, TX
5. Washington, D.C.
These cities are known for their bustling business environments and diverse industries, which often require administrative support.
WHAT ARE THE TYPICAL TOOLS
As an intermediate clerk typist, you will typically use a range of tools and equipment to perform your job effectively. Some of the typical tools include:
1. Computer: A computer is essential for typing documents, entering data, and using various software programs.
2. Word Processing Software: Most organizations use word processing software, such as Microsoft Word, to create and format documents.
3. Spreadsheet Software: Depending on the nature of your role, you may need to use spreadsheet software, such as Microsoft Excel, to organize and analyze data.
4. Printers and Scanners: You may need to print or scan documents as part of your job duties. Familiarity with these devices is important.
5. Filing Systems: Both physical and electronic filing systems are commonly used in office environments. Understanding how to organize and retrieve documents from these systems is crucial.
IN CONCLUSION
An intermediate clerk typist plays a crucial role in ensuring the smooth operation of an office. With strong typing skills, attention to detail, and organizational abilities, you can excel in this position. By continuously improving your computer proficiency and staying updated with industry trends, you can enhance your marketability and advance in your career. Whether you choose to work as an administrative assistant, legal clerk typist, or in another specialized role, the skills acquired as an intermediate clerk typist will provide a solid foundation for success.