What is a manufacturing administrative assistant job?
A manufacturing administrative assistant job involves providing administrative support and assistance within a manufacturing setting. This role is crucial for ensuring smooth operations and efficient workflow within the manufacturing department. Manufacturing administrative assistants play a vital role in coordinating and organizing various administrative tasks, ensuring proper documentation and record-keeping, and facilitating communication between different departments. They are responsible for managing schedules, coordinating meetings, maintaining files and databases, handling correspondence, and performing other administrative duties as required.
What do manufacturing administrative assistants usually do in this position?
In a manufacturing administrative assistant position, individuals are responsible for a wide range of tasks. They may be involved in managing and organizing office operations, including maintaining files, records, and databases. They handle correspondence, both incoming and outgoing, and ensure timely and accurate communication within the department. Manufacturing administrative assistants may assist with scheduling and coordinating meetings, preparing agendas, and taking meeting minutes. They may also be responsible for managing office supplies and inventory, ensuring that necessary materials are available for smooth operations. Additionally, they may assist with data entry, report generation, and other clerical tasks as needed.
Top 5 skills for a manufacturing administrative assistant position
- Organizational skills: Manufacturing administrative assistants must be highly organized to manage multiple tasks, maintain records, and ensure efficient workflow within the department.
- Communication skills: Effective communication, both written and verbal, is essential in this role to facilitate coordination, relay information, and interact with different stakeholders.
- Attention to detail: Paying close attention to detail is crucial to ensure accuracy in managing records, handling correspondence, and performing administrative tasks.
- Time management: Manufacturing administrative assistants often have to juggle multiple tasks and deadlines, so effective time management skills are essential to prioritize and complete tasks efficiently.
- Technical proficiency: Proficiency in using office software, such as Microsoft Office Suite, email systems, and database management tools, is important for performing administrative duties effectively.
How to become a manufacturing administrative assistant
To become a manufacturing administrative assistant, a high school diploma or equivalent is typically required. Some employers may prefer candidates with post-secondary education in business administration or a related field. Having previous administrative experience, especially in a manufacturing or industrial setting, can be beneficial. It is also important to develop strong organizational, communication, and computer skills. Additionally, staying updated with industry-specific knowledge and developments can enhance job prospects in this field. Consider pursuing relevant certifications or attending workshops to enhance skills and knowledge.
Average salary for manufacturing administrative assistants
The average salary for manufacturing administrative assistants can vary depending on factors such as location, experience, and the size of the organization. According to data from the Bureau of Labor Statistics, the median annual wage for administrative assistants in general was $40,990 as of May 2020. However, it is important to note that this figure may vary significantly within the manufacturing industry. Higher salaries may be offered for individuals with extensive experience or specialized skills.
Roles and types of manufacturing administrative assistant jobs
Manufacturing administrative assistant roles can vary depending on the specific organization and its needs. Some common types of manufacturing administrative assistant jobs include:
- Production administrative assistant: This role involves providing administrative support specifically within the production department, assisting with scheduling, coordinating production activities, and managing documentation related to manufacturing processes.
- Quality control administrative assistant: In this role, individuals assist with administrative tasks related to quality control processes, including managing documentation, coordinating inspections, and maintaining records of quality control activities.
- Inventory management administrative assistant: This role focuses on managing administrative tasks related to inventory control, including maintaining inventory databases, coordinating stock levels, and generating reports on inventory usage.
- Purchasing administrative assistant: Individuals in this role provide administrative support for the purchasing department, assisting with procurement processes, managing vendor relationships, and maintaining purchasing records.
Locations with the most popular manufacturing administrative assistant jobs in the USA
Manufacturing administrative assistant jobs can be found in various locations across the United States. Some of the cities and regions known for having a high demand for manufacturing administrative assistants include:
- Detroit, Michigan
- Houston, Texas
- Los Angeles, California
- Chicago, Illinois
- Atlanta, Georgia
- New York City, New York
- Dallas, Texas
- Charlotte, North Carolina
- Phoenix, Arizona
- Indianapolis, Indiana
What are the typical tools used in manufacturing administrative assistant jobs?
Manufacturing administrative assistants utilize various tools and software to perform their duties efficiently. Some common tools used in this role include:
- Microsoft Office Suite: This includes programs like Word, Excel, and PowerPoint, which are used for document creation, data management, and presentation purposes.
- Email and communication platforms: Manufacturing administrative assistants rely on email and other communication platforms to facilitate communication within the department and with external stakeholders.
- Database management software: These tools are used to maintain and manage databases containing important records, inventory information, and other relevant data.
- Calendar and scheduling software: Manufacturing administrative assistants often use software or online platforms to manage schedules, coordinate meetings, and keep track of important deadlines.
- Office equipment: This includes computers, printers, scanners, and other office equipment necessary for performing administrative tasks.
In conclusion
Manufacturing administrative assistant jobs play a crucial role in supporting the administrative needs of manufacturing departments. These professionals are responsible for maintaining records, coordinating communication, and ensuring efficient operations within the manufacturing setting. Strong organizational, communication, and technical skills are essential for success in this role. By pursuing relevant education, gaining experience, and honing the necessary skills, individuals can establish a fulfilling career as a manufacturing administrative assistant.