What is a Records Manager Job?
A records manager is a professional responsible for the organization and maintenance of an organization's records, which may include physical and digital files. Their role is critical in ensuring that records are managed in an efficient and secure manner, while also complying with applicable laws and regulations. Records managers may work in various industries, including healthcare, finance, government, and education.
What Usually Do in This Position?
Records managers typically develop and implement policies and procedures for the creation, maintenance, and disposition of records. They work closely with various departments within an organization to ensure that records are accurate, complete, and easily accessible. They also train employees on proper record-keeping practices and oversee the transfer of records to off-site storage facilities, if necessary. Additionally, records managers may be responsible for conducting audits and ensuring compliance with legal and regulatory requirements.
Top 5 Skills for the Position
- Attention to detail: Records managers must be meticulous in their work to ensure that records are accurate and complete.
- Communication: Strong communication skills are essential for collaborating with other departments and training employees on proper record-keeping practices.
- Technology proficiency: Records managers must be comfortable working with various software programs and databases to manage digital records.
- Analytical thinking: Records managers may be required to analyze large amounts of data to identify trends and develop policies.
- Organization: Records managers must have excellent organizational skills to keep track of various records and ensure that they are easily accessible.
How to Become a Records Management Specialist
To become a records management specialist, you typically need a bachelor's degree in a related field, such as library science, information management, or business administration. Relevant work experience in records management or a related field is also beneficial. Additionally, some organizations may require certification in records management, such as the Certified Records Manager (CRM) designation offered by the Institute of Certified Records Managers.
Average Salary
According to the Bureau of Labor Statistics, the median annual wage for records and information managers was $81,470 as of May 2020. However, salary may vary depending on industry, location, and level of experience.
Roles and Types
Records managers may have various job titles, including records analyst, records coordinator, and records administrator. They may work in various industries, including healthcare, finance, government, and education. Some records managers may specialize in specific areas, such as electronic records management or information governance.
Locations with the Most Popular Jobs in USA
Records management jobs are available in various locations throughout the United States. However, some cities may have a higher demand for these professionals than others. According to data from Glassdoor, some of the top cities for records management jobs include New York, NY, Washington, DC, and Chicago, IL.
What Are the Typical Tools?
Records managers typically use a variety of tools and software programs to manage records, including electronic document management systems, database software, and spreadsheets. They may also use specialized software for managing specific types of records, such as healthcare records or legal documents. Additionally, records managers may use physical tools such as filing cabinets, boxes, and labels to organize physical records.
In Conclusion
Records management is an essential function in any organization, ensuring that records are managed in an efficient and secure manner. Records managers play a critical role in maintaining accurate and complete records, complying with legal and regulatory requirements, and ensuring that records are easily accessible to those who need them. To become a records management specialist, individuals typically need a bachelor's degree in a related field, relevant work experience, and may require certification in records management. Salary may vary depending on industry, location, and level of experience.