USENIX is a nonprofit membership association that supports the computing systems communities by organizing conferences and related events. The development team works with corporate sponsors that help support these events, and cultivates new event sponsorship while supporting existing sponsors. USENIX is based in Berkeley, California, but remote applicants are encouraged. All employees are expected to be available during our core hours of 10-2 Pacific time.
The development and sponsorship team is responsible for
- Expanding relationships with our current sponsors
- Sourcing new sponsors
- Selling exhibit space
- Coordinating federal and private grants to support events and the organization as a whole
- Managing all details of sponsor contracts from initiation through completion
- Optimizing processes and operations of the department
Reporting to the Development Director, the Development Associate supports sponsorship sales at USENIX conferences and development efforts on behalf of the Association. Specific responsibilities include:
- Coordinate exhibition services for USENIX events
- Under direction from Development Manager, prepare requests for proposals and solicit bids for decorator services at 4+ events per year
- In collaboration with external decorator and Development Manager, take lead on development of exhibit and conference floor plans
- Track sponsored vendor Birds-of-a-Feather Session deliverables, assist in scheduling and in coordinating catering, signage, and other deliverables
- Maintain excellent communication with external contractors, and coordinate exhibitor logistics
- Maintain accurate and up to date run of show, coordinating closely with Conference Team, external contractors, and Development Manager to ensure optimum sponsor and attendee experience
- Work with Development Assistant to maintain meticulous records and cross train on administrative and event production tasks
- As needed, travel to USENIX events to assist with sponsor exhibits and events, including installation, run of show, tear down, and catering, in collaboration with conference management and other onsite team members
- As needed, represent USENIX to vendors and attendees at external events
- Operate independently in routine interactions with sponsors, and exercise the ability to identify situations when escalation to management is appropriate
- Work independently and remotely, while maintaining excellent communications with both internal and external contacts, maintaining consistent availability based on the team’s fast-paced schedule to ensure optimal experience by sponsors
- Assist with managing deliverables for major supporters and/or donors as requested, using discretion and sensitivity in any direct communications as directed by the Development team management
- Provide regular activity reports on exhibitor activity using Salesforce, G Suite, Cvent, and other software tools
- Coordinate with Production Team to advise of print and exhibits graphic requirements, and ensure sponsorship content is properly posted to web pages and print materials as needed
- Take lead on delegated conference sponsorship projects, using creativity and independence, while delivering regular reports on progress to the team as a whole
Requirements
- Minimum bachelor’s degree or equivalent
- Strong interpersonal and communication skills; superior written and verbal abilities
- Ability to function well in a fully distributed team: self-motivated, reliable, communicative, transparent, adaptable, and highly responsive.
- Upbeat, professional attitude that carries through via telephone and email exchanges
- Ability to manage frequent high-pressure situations with good humor and patience
- Excellent organizational skills, with dogged attention to detail; ability to manage multiple projects and juggle deadlines
- Proficiency with office productivity software, primarily G Suite; enthusiasm for learning new software tools
- Familiarity with exhibition management
- Experience with CRM required; Salesforce experience a plus
- Strong work ethic, with the ability to maintain calm productivity in a fast-paced environment
- The ability to understand and convey the value of USENIX events (once trained)
- Ability to travel and attend events as needed
- Experience with distributed teams or remote work preferred
- Strong and frequent sense of humor
The ideal candidate will have at least three years of experience in the following:
- Lead generation experience
- Event management experience
- Sales strategy experience
- Familiarity with project management software and Cvent
- Familiarity with technical communities and ability to acquire broad understanding of a variety of highly technical conference content
Pay range is $47K - $57K, depending on experience. This is a full-time position. USENIX offers medical, dental, vision, life, and long-term disability insurance; 401(k) with company contribution; vacation and sick leave; and major holidays.
Apply to resumes@usenix.org using the following format for the subject line: [Your name] - Development Associate position.